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Craven District Council

COVID-19 Guidance for Location Filming

A Production Action List covering location filming under COVID-19

This Action List has been created with the assistance of Film Offices UK, Creative England, Film London and the London Filming Partnership’s COVID-19 Working Party and applies to all forms of Productions (including feature films, television, commercials, drama documentaries, music videos, idents, stills shoots, student and short film crews) filmed on location in public places (including inside public buildings) in Yorkshire and Humber which are likely to, or have the potential to, cause disruption to normal activity.

Productions are still encouraged to adopt sustainable / green filming practices wherever possible.

Purpose of this Action List

The primary purpose of the Actions listed are to ensure that location filming in Yorkshire and Humber complies with Government COVID-19 safety guidance and that filming activity does not increase the risk of spreading COVID-19 in the public domain.

Complying with this Action List does not constitute permission to film.

This Action List is dynamic in that it will be amended as and when changes in Government guidance are published until such a time when the Action List is deemed superfluous.

This Action List supports and compliments:

  • All UK Government guidance with regards to Working Safely During Coronavirus COVID-19
  • British Film Commission ‘Working Safely During COVID-19 in Film and High-end TV Drama Production’
  • UK Broadcasters/PACT TV COVID-19 Production Guidance
  • Advertising Producers Association COVID-19 Production Guidance

This document assumes that cast and crew of Productions are already utilising the relevant film & TV industry guidance referenced above before a location is considered for filming. The industry guidance above recommends the services of a COVID-19 Health and Safety Officer / Supervisor during all stages of production including pre-production/planning/location sourcing. The Actions listed below assume that this recommendation has been followed. Location Authority representatives processing filming requests are advised to ask which COVID-19 guidance the production is following and ask who the lead COVID-19 contact will be on location on the day of the shoot and what training they have received.

Definitions

Location Authority – The owner or managing agent / organisation of the location, including location contact for the Location Authority, Local Authority, Location Contact, Highways Authority, Traffic Authority and local Police. NB In Yorkshire and Humber some locations include the need to liaise with multiple authorities.

Working Area(s) – The physically defined space(s) in which crews remain whilst working. The size and shape of which is agreed in advance with the Location Authority.

All cast/presenters, crew and contractors of all Productions to comply with the following provisions:

1. All Productions Filming in Public Spaces:

1.1. Sufficient planning time will be scheduled to allow for additional COVID-19 measures needed on Location and the additional liaison required between the Location Authority and Production.
1.2. Risk Assessments and Method Statements must include full assessment of COVID-19 specific risks associated with the production’s proposed activity at each location and be presented to the relevant Location Authority during the early stages of application.
1.3. When on location, all cast, crew and third party contractors related to the shoot must be aware of their own responsibilities regarding the implementation of the Risk Assessment.
1.4. The avoidance of any last minute changes to the shoot that cause an alteration of the risks associated with the agreed Risk Assessment and Method Statement.
1.5. In accordance with UK Government guidelines, cast and crew to be over 2 metres away from other people not associated with the production (public, residents, businesses etc). NB Government guidance is subject to revision at any time.
1.8. Rigorous cast, crew and equipment sanitisation protocols including cleaning, handwashing and hygiene procedures will be implemented. The positioning of sanitisation facilities on location will be discussed with the Location Authority during the planning of the shoot.
1.9. Reducing numbers of people in groups reduces the risk of spread of COVID-19. Therefore, numbers of cast and crew present on any location must be kept to an absolute minimum at all times.
1.10. The avoidance of causing public to either gather to view the shoot or to crowd together in order to pass one and other.
1.11. Display signage to highlight COVID-19 safety precautions and the request for public to keep 2 metres away (wording to be agreed with relevant Location Authority).

2. Filming On Street (Non Road Closure / 5+ Crew / Equipment on Highway)

2.1. All Actions in Section 1 above will be implemented.
2.2. All crew to remain within an agreed, physically defined Working Area(s) making sure to adhere to current Government guidelines on social distancing including the use of barriers or removable markings (type to be agreed with the Location Authority).
2.3. Free flowing public thoroughfare of over 2 metres must be maintained. Additional barriers or appropriate removable markings can be used to indicate 2 metres distance from the Working Area to the public. All barriers and marking must be promptly removed on completion of filming.
2.4. No piece of kit or equipment from any department will be positioned outside the Working Area, including sanitisation and refuse facilities.
2.5. No cast or crew will linger outside the Working Area.
2.6. All cast including Supporting Artists to remain within the Working Area between takes.
2.7. Cast positioning must not reduce public thoroughfare.
2.8. Where applicable, a safe method of access and egress for residents / businesses must be maintained.
2.9. Consider the use of stewards/marshals or security staff to manage public access to spaces used for filming, stewards to maintain social distancing with the general public at all times
2.10. Please be aware on occasion a pavement closure may be necessary in order for work to take place safely. The production should allow time and budget for this to be assessed.

3. Filming On Street (with Road Closure)

3.1. All Actions in Section 1 above will be implemented.
3.2. Define the Working Area as the closed road which may include both highway and pathway as agreed with the Location Authority.
3.3. Where applicable, a safe method of access and egress for residents / businesses must be maintained. Consider use of stewards/marshals or security staff to ensure social distancing is maintained.
3.4. All crew to remain within an agreed, physically defined Working Area(s) adhering to UK Government guidelines on social distancing (including the use of barriers where necessary).
3.5. No piece of kit from any department will be positioned outside the Working Area, including sanitisation and refuse facilities.
3.6. No cast, crew or contractor will linger outside the Working Area.
3.7. All cast including Supporting Artists to remain within the Working Area between takes.

4. Parking on Street:

4.1. All Actions in Section 1 above will be implemented.
4.2. All parking must be approved by the Location Authority.
4.3. No piece of kit or apparatus from any department is permitted to sit on pathways unless this is the defined working area and closed from the public. All kit must remain within vehicles (including tailgate) or within the location Working Area or travelling between the two.

5. Filming in Parks and Open Spaces:

5.1. All Actions in Section 1 above will be implemented.
5.2. All cast, crew and contractors of Productions to expect that facilitating public exercise will take priority over filming, creating more restrictions than normal.
5.3. All crew to remain within an agreed, physically defined Working Area(s) adhering to UK Government guidelines on social distancing (including the use of barriers).
5.4. Additional separate Working Areas for non-essential crew and / or Supporting Artists to be agreed with the Location Authority and physically defined accordingly. Multiple Working Areas to be monitored to avoid exceeding maximum capacity of each.
5.5. Free flowing public thoroughfare of over 2 metres must be maintained. Additional barriers or appropriate removable markings can be used to indicate 2 metres distance from the Working Area to the public. Where this is not possible (i.e. narrow paths) this will need to be assessed and if approved additional route signage provided for public to use.
5.6. No piece of kit from any department will be positioned outside the Working Area(s), including sanitisation and refuse facilities.
5.7. No cast, crew or contractors will linger outside the Working Area(s).
5.8. All cast including Supporting Artists to remain within the Working Area between takes.

6. Filming in Enclosed / Interior Public Locations:

6.1. All Actions in Section 1 above will be implemented.
6.2. Ensure that filming activity complies with the premises’ own COVID-19 Risk Assessment.
6.3. Select locations that provide wholly or at least partly-exclusive access to the production and locations that provide more space than would normally be required for filming.
6.4. Comply with the Location’s cleaning regime providing additional COVID-19 cleans before prep and after strike plus any other cleaning deemed necessary according to the Guidelines (listed above).
6.5. All cast and crew to remain within an agreed, physically defined Working Area(s) adhering to UK Government guidelines on social distancing (including the use of barriers if other areas remain open to the public or other users). Consider using one-way systems for access and egress.
6.6. Additional separate Working Areas for non-essential crew and / or Supporting Artists to be agreed with the Location Authority and physically defined accordingly. Multiple Working Areas to be monitored to avoid exceeding maximum capacity of each.
6.7. Free flowing public thoroughfare of over 2 metres must be maintained. Additional barriers or appropriate removable markings can be used to indicate 2 metres distance from the Working Area to the public.
6.8. No piece of kit from any department will be positioned outside the Working Area(s), including sanitisation and refuse facilities.
6.9. No cast, crew or contractors will linger outside the Working Area(s).
6.10. All cast including Supporting Artists to remain within the Working Area between takes

7. Unit Bases in Public Spaces:

7.1. All Actions in Section 1 above will be implemented.
7.2. Unit Base area to be physically defined, cordoned off and monitored by security in order to prevent access by public (including connections to services such as water / electricity).
7.3. No piece of kit from any department will be positioned outside the Unit Base area including sanitisation and refuse facilities.
7.4. No cast, crew or contractors will linger outside the Unit Base area.
7.6. Catering provision to follow government and other industry guidance, listed above.

For further help and advice please contact Screen Yorkshire’s Film Office at 0113 236 8228 or filmoffice@screenyorkshire.co.uk